InvoiceLoop: Because Your Inbox Shouldn’t Be Your Accounting System

Posted: 2025 | Category: Process Automation

The Invoice Gap Problem

You know that feeling. Monday morning. Coffee in hand. You open your email and see it: 47 unread messages with PDF attachments. Invoices. All of them. From vendors who apparently never heard of PEPPOL.

Now comes the fun part: opening each PDF, squinting at poorly scanned documents, manually typing vendor names, amounts, dates into your accounting software. Again. And again. And again.

Your weekend plans? Canceled. Your dreams of automating this nightmare? Stuck somewhere between “too expensive” and “too complicated.”

Welcome to the Invoice Gap – that beautiful space where PDFs go to die and accountants go to cry.

How We Glued It Shut

InvoiceLoop is our answer to the age-old question: “Why am I still doing this manually?”

Here’s the magic: you connect your email (Gmail, Outlook, whatever you’ve got). Our AI vision models – the same tech that can tell a cat from a dog in milliseconds – scan your inbox for invoices. They read PDFs like humans do, except faster and with less complaining.

Vendor name? Extracted. Amount? Got it. Line items? Every single one. Invoice date? Yep. Tax codes? Even those.

Then we generate clean, standardized UBL/XML files that Billit (and other accounting software) absolutely love. Click, import, done.

What used to take 10+ hours a month now takes 4 clicks.

The Good Stuff

AI That Actually Works

  • 99%+ accuracy on invoice extraction
  • Reads messy PDFs, scanned images, even that one invoice from your cousin’s friend’s startup
  • Learns from corrections (the more you use it, the smarter it gets)

Batch Processing Like a Boss

  • Scan entire date ranges at once
  • Process hundreds of emails in minutes
  • Search by vendor, date, subject, sender – find anything instantly

Built for Belgian Business

  • UBL/XML standard compliance (because Belgium loves standards)
  • Handles non-PEPPOL vendors automatically
  • Multi-language support (Dutch, French, that weird mix everyone speaks)

Security That Doesn’t Sleep

  • Bank-level encryption (OAuth2, encrypted tokens, the works)
  • Workspace isolation (your clients’ data never mingles)
  • Read-only email access (we can’t send emails, even if we wanted to)

Multi-Workspace Magic

Perfect for accountants juggling 15 clients who all email their invoices on the same day. Each workspace is completely isolated. No data bleeding. No confusion. Just organized bliss.

Who This Unsticks

Accountants

You’re managing multiple clients. Each client has their own email chaos. Each client needs their invoices processed yesterday. InvoiceLoop gives you:

  • One platform for all clients
  • Complete audit trails (because compliance)
  • Batch processing that makes end-of-month bearable
  • Your weekends back

SMB Owners

You started a business to make widgets, not to copy PDF data into spreadsheets. InvoiceLoop means:

  • No more lost invoices (yes, that one from March finally got processed)
  • Zero manual data entry
  • Accurate books without hiring a full-time accountant
  • Time to actually run your business

Finance Teams

You’ve got PEPPOL invoices handled. It’s the other 40% – the rebels, the stragglers, the “we’ll email you a PDF” vendors – that kill your efficiency. InvoiceLoop handles:

  • Non-PEPPOL vendor automation
  • Mixed invoice format standardization
  • Faster book closing
  • Fewer errors, fewer headaches

The Numbers Don’t Lie

  • 10+ hours saved per month (per user)
  • 99.9% accuracy on data extraction
  • Seconds to process what used to take minutes per invoice
  • Free tier available – no credit card, no commitment, no catch

How It Works (The Non-Boring Version)

  1. Connect Your Email OAuth login. We don’t see your password. We don’t send emails. We just read the ones with invoices.

  2. Set Your Filters Tell us which date range, which vendors, which inbox folders. Or just say “scan everything” – we won’t judge.

  3. Watch The Magic Our AI scans, extracts, organizes. You’ll see each invoice with all the data pulled out, ready for review.

  4. Generate & Import Click “Generate UBL/XML.” Import to Billit. Pour yourself a celebratory coffee. You’re done.

Real Talk: What Makes This Different?

There are OCR tools out there. There are invoice scanners. There are “AI solutions” that require 3 weeks of training and a PhD to operate.

InvoiceLoop is different because it actually works.

  • No training required (plug and play)
  • No per-page fees (flat pricing)
  • No “contact sales” nonsense (try it free right now)
  • No vendor lock-in (export your data anytime)

We built this because we were stuck in Invoice Gap hell ourselves. Then we glued it shut. Now we’re sharing the glue.

The Sticky Details

Pricing

Free tier to get started. Paid plans that scale with your business. No surprise fees. No “enterprise only” features that should be standard.

Support

Real humans. Based in Belgium. Who actually respond. Wild, we know.

Integration

Built specifically for Billit, but UBL/XML files work with most accounting platforms. If it accepts standard formats, it’ll work with InvoiceLoop.

Security & Compliance

GDPR compliant. SOC 2 ready. Encrypted everything. We take this stuff seriously because your financial data deserves it.

Get Unstuck

Still manually copying invoice data? Still losing PDFs in email threads? Still spending your Sundays catching up on data entry?

Stop.

Visit invoiceloop.nys.app and try it free. No credit card required. No setup fees. No commitment.

Connect your email. Process some invoices. See the magic happen.

If you’re still doing this manually after trying InvoiceLoop, you either really love data entry or you’re training for some kind of endurance sport we don’t know about.

InvoiceLoop is built by glue.blue – we stick solutions to problems. Permanently.

Ready to escape the Invoice Gap? → Start Free Trial → Watch Demo → Contact Us

Posted in: Process Automation, AI Tools, Business, Accounting Tech